Hiring Now: Office Administrator / Receptionist for Digital Printing Company

We are Pixel Perfekt, a dynamic and growing digital printing company, and we are seeking a highly organized and motivated individual to join our team as our Admin/Receptionist. This crucial role will be the first point of contact for our clients and visitors, contributing significantly to the smooth and efficient operation of our office.

Job Description:

As our Admin/Receptionist, you will be responsible for a diverse range of tasks, including:

• Handling all incoming calls with professionalism and courtesy. You will be responsible for answering, screening, and directing calls appropriately, as well as taking detailed and accurate messages.
• Proactively managing and ordering office and production materials. This involves anticipating needs, researching vendors, and ensuring we have the necessary supplies on hand to meet production demands.
• Meticulously tracking and managing office supplies inventory. You will implement a system to monitor stock levels, identify low inventory, and place timely orders to avoid shortages.
• Establishing and maintaining strong relationships with our suppliers. You will be the primary contact for supplier inquiries, negotiating pricing, and resolving any issues that may arise.
• Generating, issuing, and tracking purchase orders, and meticulously maintaining supplier invoices. This includes verifying invoices against purchase orders, processing payments, and maintaining accurate records.
• Preparing and sending customer statements accurately and on time. You will ensure that statements are error-free and delivered promptly to maintain positive client relationships.
• Coordinating and managing shipments with various courier services. This includes preparing shipping documents, tracking shipments, and resolving any delivery issues.
• Performing general administrative tasks, including data entry, filing, and organization of invoices and waybills. You will maintain an organized and efficient filing system to ensure easy access to important documents.
• Scheduling appointments and managing the company calendar. You will coordinate meeting times, book conference rooms, and ensure that the calendar is up-to-date and accurate.
• Maintaining and updating staff schedules, tracking time off requests, and ensuring accurate attendance records.
• Maintaining a clean, organized, and welcoming office environment. This includes light housekeeping duties, such as tidying up common areas, ensuring the reception area is presentable, and managing office cleanliness.
• Providing administrative support and assisting sales staff with daily duties as needed. This may include preparing presentations, creating documents, and providing other general support to the sales team.

If you are a detail-oriented, resourceful, and enthusiastic individual with excellent communication and organizational skills, we encourage you to apply.

To apply, please submit your CV to info@pixelperfekt.co.za. We look forward to hearing from you!