General Office Assistant (PA)
Well established client is looking for an energetic applicant, who is willing to go above and beyond in a very diverse role which will include Admin, marketing, stock control, events, driving, HR, reception and conducting a variety of errands. Resilience and grit with a positive “can-do” attitude will bring you success in this role.
Note: Applications will only be considered if they are accompanied by a comprehensive CV, ID and Code 8, B or EB Driver’s License with a professional head and shoulders photo.
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Main job tasks and responsibilities include, but will not be limited to:
- Various Administrative duties on instruction
- Reception Relief where required
- Typing, Scanning, Saving, Filing (hard copies and electronic copies)
- Documentation preparation
- Drafting of correspondence where required
- Answering phones, screening calls, taking messages, maintaining appointment calendar
- Welcoming clients, dealing with walk-in clients
- Provide basic and accurate information in person and telephonically
- Creativity and Design in function and event preparation
- Trinket ideas and designs
- Time Management Control
- Stock Control
- General office assistance
- Provide strong administrative support to the Directors
- Stock replenishment
- Property Management
- Deliveries / Collections and Errands
- Reception relief will be a core function and therefore bilingual in English and Afrikaans imperative
- Manage their own diary/follow up system
- Ability to multi-task across varied depths of tasks and instructions
- Sense of urgency to complete the daily tasks is imperative
- Prioritizing skills essential
- Demonstrate assertiveness when necessary when prioritising demands
- Handle and maintain confidential and sensitive information
- Demonstrate flexibility and openness to change
- Effective self-management
- Maintain a positive attitude and respond openly to feedback
- All other reasonable duties that might be assigned to the employee.
- Build and maintain constructive and effective relationships with Stakeholders
- Provide consistent, accurate, timely and pertinent communication to Stakeholders
- Respond to stakeholder instructions, inquiries and issues within the established timelines
Minimum Requirements:
- Matric Certificate (Grade 12)
- Bilingual – Afrikaans (non-negotiable)
- Code 8, B or EB Driver’s License essential (non-negotiable) – no other codes will be considered
- Intermediate MS Excel literacy is essential
- Computer skills and knowledge (MS Word, Excel, Outlook, Internet)
Key competencies: General Office Assistant (PA)
- Friendly, energetic and dynamic
- Punctual
- Neat and Organised
- Pro-active
- Fully Bilingual in English and Afrikaans
- Professionalism – working in a corporate environment
- Effective communication skills – written and verbal
- Excellent telephone etiquette
- Problem assessment and problem solving
- Dealing with difficult customers/suppliers
- Customer service orientation
- Self confidence
- Planning and prioritising
- Attention to detail and accuracy
- Flexibility / adaptability
- Fast Learner
- High level of responsiveness – sense of urgency a must
- Team player with exceptional interpersonal skills and solution-oriented attitude
- Able to perform under pressure
- Good mathematical skills
- Ability to prioritize and self-manage work loads
- Positive attitude
- Behaving in an ethical manner at all times – honest, reliable and trustworthy
Should you wish to apply please email your CV through to Erin Bentz at erin@profilepersonnel.co.za
Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.
